Delivery Terms

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Cancelling an event for 5-49 persons:
Any reservation for renting premises can be cancelled without costs if done latest 28 days before the event. In situations where the cancellation takes place less than 28 days before the event, a cancellation fee of 25 € per person will be charged.

Cancelling an event for 50-500 persons:
Any reservation for renting premises can be cancelled without cost if done latest 56 days before the event. In situations where the cancellation takes place less than 56 days before the event, a cancellation fee of 25 € per person will be charged.

Cancelling an event that is planned to be on a Friday/Saturday during the Christmas season (from 1st of November to 15th of December):

Any reservation for renting premises can be cancelled without cost if done latest 84 days before the event. In situations where the cancellation takes place less than 56 days before the event, a cancellation fee of 25 € per person will be charged.

Confirming the number of participants for events with 5-49 persons:
The number of participants must be confirmed a minimum of one week before the event. If the number of persons participating decreases significantly from the orginally informed, Oy Botta Ab reserves the right to transfer the event to more suitable premises.

Confirming the number of participants for events with 50-500 persons:
Customers must report the number of participants a minimum 14 days before the event, if not agreed separately. If the number of persons participating decreases significantly from the orginally informed, Oy Botta Ab reserves the right to transfer the event to more suitable premises.

Catering and technical needs
Food and beverages, the preliminary schedule and technical needs must all be agreed with Oy Botta Ab sales service at the latest 28 days before the event, unless otherwise agreed. For buffet and cocktail occasions, the catering is always charged according to the confirmed amount of participants. This also applies to ordered welcoming drinks and the wine bottles ordered and opened for the occasion.

We do not provide take away packaging for leftovers.

Privacy in the Ostrobothnia Ballroom premises of Oy Botta Ab
There are several cabinets in the Ostrobothnia Ballroom premises, the lobby and the washrooms are in common use. It is possible to rent all premises, for maximum 500 persons.

Building and disassembling
Oy Botta Ab charges a rental fee for building and disassembling, please reserve time for these when making your reservation.

Performers
The customer reserving the premises is responsible for the costs of all performers and persons participating in providing the program. The customer is also responsible for all damage performers and persons providing the program may cause to persons and premises, as well as Oy Botta Ab’s equipment.

The customer is responsible for paying royalties to Teosto Ry when ordering music performances.

It is entirely forbidden to arrange any kind of show with fire or pyrotechnical effects in the premises of Oy Botta Ab. The customer is also responsible for the additional cleaning up or mending possibly caused by the use of decorations, effects, and programs. These include, for example, confetti and removing balloons from the ceiling.

Technology
The use of audio-visual and other technology in the Oy Botta Ab premises (excluding video projector / plasma screen) always requires the presence of a Oy Botta Ab technician.

Personnel
Only the personnel of Oy Botta Ab and personnel hired by Oy Botta Ab may work as dj / tehcnician, in the restaurants or bars, wardrobe, or front door during events arranged in the premises of Oy Botta Ab. The customer or any subcontractor hired by the customer are not allowed to bring any personnel of their own to perform the tasks mentioned above in the premises of Oy Botta Ab.

Invoicing
The payment terms of Oy Botta Ab are as follows:

The invoicing charge is 3,50 €, payment time 10 days netto, the effective penalty interest. The customers must always agree on payment terms with the sales service at the latest when confirming the reservation.

Other methods of payment
Cash, note that catering ordered in advance is always paid jointly. Domestic debit cards, credit cards Visa, Eurocard, Mastercard, American Express, Diners. Please prepare to confirm your identity when paying with a card.